Sending eSignatures to others
Table of Contents
Three ways to request eSignatures with Mail2Sign
Mail2Sign provides several ways to send an eSignature request directly from email.
Option 1
Email go@sign.mxhero.com
- Prepare an email and attach the documents you want to be signed.
- Put the signers in the To: line and those who should receive a copy of the executed document in the Cc: line.
- Put go@sign.mxhero.com in Bcc.
Option 2
Email go@sign.mxhero.com and add recipients with subject-line addressing
- Address an email with attachments to go@sign.mxhero.com
- In the subject line, put all your recipients, enclosing each in “[”, “{” or “(”. For example:
The difference between Option 2 and Option 1 is in Option 1, recipients will receive two emails. One email directly and another one from the eSignature service with the document prepared for signature. Option 2 is ideal for system integrations; see the box below.
👍 Protip
You can use subject line addressing to fill in the CC (copy) line by prefixing “cc:” or “copy:”
For example, “[cc:bob@acme.com]”.
Also, addresses are not limited to just the email address; you can put in the full email with the name. E.g., ["Bob Jones" <bob@acme.com>]. However, put only one recipient per enclosing.
⚙️ Integrating digital signing with other systems
Subject line addressing is also useful for integrating digital signing with automated systems (e.g., document scanners, ERPs, webforms, etc.). For example, you can set up a billing system to send invoices that are secured with digital signatures by having it email the invoices to go@mxseal.com and placing the recipient email in brackets in the subject line.
Option 3
Use email domain routing and a subject-line hashtag or keyword
Your email administrator can set up your email service to automatically route emails through Mail2Sign's system for mxSeal digital signing. With this option, the only usage requirement is to add the subject line hashtag configured by a rule in the Mail2Sign dashboard. In this scenario, there is no need for subject line addressing or including go@mxseal.com as a recipient.
More details on this option: Mail2Sign Basic Architecture