This article explains targeting User Mailboxes. Other options are available.

• Forwarding Address
  • A special email address will be generated when the rule is activated. Email forwarded to this address will be processed by the rule. Forwarding addresses are often used by Microsoft Exchange and Outlook integrations.
• Email Flow
  • Process emails in realtime - as they are being sent and received
• User Mailboxes
  • Process emails already in user Mailboxes. Use this option to process past emails.

Defining the User Mailboxes

Upon selecting “User Mailboxes” you will need to define exactly which mailboxes you want to process email from.

Select the email provider

Google and Microsoft Office 365 email provider services are added by selecting the “Add mailbox account” link found just below the provider selector.

• Google Apps
• Office 365 for organizations
• IMAP Server
  • Select to open IMAP configuration
• Individual mailbox accounts
  • Use this option to use individually authenticated email accounts.

Upon selecting a system provider (e.g. Google Apps, MS 365 - not an individual account), select which accounts should be processed

• All the accounts in the organization
  • This will process all the accounts synchronized with the Mail2Cloud dashboard
• Account from a specific domain
  • Only the account from a specific domain
• One or more accounts
  • Specify exactly which accounts this rule will be applied to.
• Accounts from specific groups
• Accounts from a specific tag

Select the Time Range

• From the beginning (all your inbox)
  • All emails in the target inboxes - run once
• From the beginning (continuously updating)
  • All emails in the target inboxes and continuously collecting new emails
• From a point in time
  • All emails from a specific date
• From a point in time (continuously updating)
  • All emails from a specific date and continuously collecting new emails
• Up to a date in time
  • All emails from the oldest up to a specific date
• Up to a date in time (continuously updating)
  • All emails from the oldest up to a specific age
  • For example, only collect emails that are 3 months and older. As emails become 3 months old, they are collected.
• Between two dates in time
  • Only emails between two specific dates in time.

Storage Filepath

The storage filepath configuration allows your to implement dynamic filing, storing file attachments into targeted folder hierarchies based upon a wide variety of methods ranging from simple pattern matching to advanced AI.

In this field, set the full path (from the root of your storage account) where content should be placed when captured. Variables (dynamic values) are applied to the folder path by typing in “{”, which opens a variables selector.

There are many preset variable to choose from and more variable can be custom created.

For example, in the following path is created using a collection of preset variables:

• Protected Attachments
  • This is a literal value. File will be stored to a folder path with the first folder being “Protected Attachments”
• {Email Address}
  • This is a variable value (as indicated by the “{”). It will resolve to the email address of the managed account that the rule is processing. For example, if the dashboard organization is acme.com, for email to mary@acme.com the value of {Email Address} would be “mary@acme.com”.
• {Peer Address}
  • This variable represents the email address of the “peer” of the email address of the managed account. For example, if the email is from the managed address of  mary@acme.com, the peer address would be set to the email address of the recipient.
• {Subject Normalized}
  • This variable is the original subject line of the email with prepended characters added for response and forward emails removed (e.g., “Re:”, “Fwd:”).
• {Sent or Received Date / yyyyMMdd}
  • This variable represents the sent (for emails sent by managed accounts) or the received (for emails received by managed accounts) dates of the email message in the format yyyyMMdd. For example, email sent by mary@acme.com on August 3, 2023 would set the variable's value to “20230803”

Example email filing

For the email below…

The following Mail2Cloud dynamic path would result in the cloud storage full path: